Out of school hours care (OSHC)

How to book

All casual bookings must be made via text message to 040 343 641.

Your booking text message must include:

• your child’s name
• booking date and time.

All permanent bookings must be made via the OSHC booking form and emailed to Reagan.Fraser796@schools.sa.edu.au

All vacation care bookings must be made via the vacation care booking form and emailed to Reagan.Fraser796@schools.sa.edu.au

Fees and operating times

Before school care

7am to 8:30am
$14 a session for permanent bookings and casual bookings

After school care

3pm to 6pm
$22 a session for permanent bookings and casual bookings

Pupil free days and School closure day

7am to 6pm
$45 a session

Vacation care

7:00am to 6pm

Home day – $45

Incursion or walking excursion – $50

Bus excursion – $65

Bookings and cancellations

Children who do not have a booking will not be able to attend OSHC.

Permanent Bookings (ASC, BSC)

Permanent bookings repeat each week for the term. Places are limited and permanent spots cannot be guaranteed. Request for booking forms are accessible on the Parents Desk, email and Class Dojo for all families. Booking forms are available once a semester, these will go out during Week 5 of Term 2 and Week 5 of Term 4. This allows families to have consistent and permanent bookings for the sessions requested on the booking form.

Casual Bookings (ASC, BSC)

Request for booking forms are not required for casual bookings. However, when requiring care families need to notify an educator within period specified below; this ensures we are within ratio to provide the best care for your child.

Before School Care: by 6pm of the previous day.

After School Care: by 9am on the morning of.

Vacation Care Bookings:

Request for booking forms for Vacation care are also accessible on the Parent’s Desk, email and Class Dojo, these are accessible once a term from Week 4. This allows families to get consistent bookings for the sessions requested on the booking form. Request for booking forms are not required for casual bookings during vacation care. However, when requiring care families need to notify an educator at least the day before. This ensures the best possible chance of an available position. The best form of contact is via text message, phone call or to speak to an OSHC educator in person.

Due to the nature of our service, not all casual bookings may be accepted due to certain circumstances:-

• Service has reached full capacity
• Service unable to meet educator to child ratio
• Correct enrolment information not supplied by parent/caregiver (medical, dietary etc.)

Cancellation Policy

Hillcrest OSHC requires notice when cancelling any bookings. This is due to limited available positions offered at our service and ensuring we follow the legal requirements of staff to child ratio. Our service follows the cancellation time frames below:

Before School care: The morning before by 7:00am (For example: a Tuesday morning session, would need to be cancelled on Monday morning by 7:00am to avoid a charge)

After School Care: The afternoon before by 3:00pm (For example: a Tuesday afternoon session, would need to be cancelled on Monday afternoon by 3:00pm to avoid a charge)

Pupil free/ School closure: 3 Full business days’ notice e.g. If you want to cancel a Tuesday booking it would need to be done by 7:00am Thursday morning.

Vacation Care: The Friday of Week 10 for 11 week terms, the Friday of Week 9 for 10 week terms or the Friday of Week 8 for 9 week terms.

Non-notification of cancellation fee: A non-notification admin fee of $5 per child, per regular session missed, or $10 admin fee per child per Vacation Care/pupil free day session missed will be applied to a family’s account who fail to notify OSHC staff of their child’s non-attendance at a booked session prior to:

• 7.00am on the day of a morning booking
• 3.00pm on the day of an afternoon booking
• 7.00am on the day of a Vacation Care or Pupil Free Day booking

 Arrange a meeting with OSHC leadership if you have specific requirements.